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The Trappers Booster Club is to support
the trap program in raising money and promoting the
activities of the trap team. The trap program could not
exist or function properly without parental support. The
Booster Club helps prepare registration forms, maintains
documentation on students, organizes and runs club meetings,
maintains the team web site, communicates with parents and
helps organize participation in competitive events. Numerous
opportunities exist for parental involvement.
Parents are urged to attend meetings,
events, and to lend their support whenever possible. Meeting
schedules will be announced, but generally the Booster Club
will meet on the second Tuesday in October, January,
March, April, and May at 6:00 PM in the Arlington High
School library in addition to called meetings as necessary.
BY-LAWS
ARTICLE I: NAME,
PURPOSE, AND GOALS
Section 1. Name
The name of its organization shall be the
Arlington High School Trappers Booster Club, Inc., hereafter
referred to as the Trappers Booster Club.
Section 2. Purpose and Goal
The purpose of the Trappers Booster Club
shall be to provide the financial and human resources
necessary for promoting and sustaining a trap shooting
program for the students whom are attending Arlington High
School.
Specific goals of the Trappers Booster
Club and its associated trap shooting program are to:
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Provide a safe environment where
students can learn to shoot trap while emphasizing the
importance of firearms safety and promoting the values
of discipline, good sportsmanship, leadership, teamwork,
and personal commitment.
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Facilitate the fielding of a well
prepared and competitive trap team within the program
through support of an experienced and committed coaching
staff.
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ARTICLE II MEMBERSHIP
Active members of the Trappers Booster
Club shall consist of individuals interested in the purpose
of the organization that have paid their organizational dues
and fees within the current calendar year.
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ARTICLE III ELECTIONS
Section 1. Voting members
All active members shall be voting
members and shall be eligible to hold elective office.
Section 2. Elections
The Trappers Booster Club will hold an
annual meeting and election each January, or as determined
by the current Board of Directors to elect up to eight
Directors for the upcoming year. Notice of the meeting and
election shall be given at the first informational meeting
of the Club at the start of the school year. Nominations may
be made in writing to the current Board of Directors by any
active member or from the floor of any regularly scheduled
meeting of the active membership. The new board will be
determined by the mutual agreement of the current Board and
the Head Trap Coach.
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ARTICLE IV GOVERNANCE
Section 1. Board of Directors
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The Board of Directors shall be
responsible for all affairs of the Trappers Booster Club
throughout the year. It shall establish all rules or
regulations governing the transaction of business by the
Trappers Booster Club.
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The Board of Directors shall be
comprised of a maximum of eight positions. Terms shall
be for one year beginning upon election in November.
Board members may be re-elected.
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A quorum of the Board of Directors
shall exist when two thirds of its members are present.
Section 2. Officers and Officer Duties
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The officers of the Trappers Booster
Club shall consist of a President, Vice-President,
Secretary, and Treasurer. The terms for the officers
will coincide with their one-year term. Officers will be
elected by majority vote of the Board of Directors at
their first meeting of the year. Officers may succeed
themselves.
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President: The President of the Club shall be the chief
execute officer and shall preside at all meetings of the
organization’s membership and Board of Directors. He or
she shall have general and active management of the
business of the Trappers Booster Club and shall see that
all orders and resolutions of the Board of Directors are
carried into effect. He or she shall have the power to
execute all legal documents, unless the Board of
Directors expressly delegates another Board Member.
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Vice-President: In absence of the
President or in the event of his or her inability or
refusal to act, the Vice-President shall perform the
duties of the President, and so acting shall have all
the powers of and be subject to the restrictions upon
the President.
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Secretary: The Secretary will record
the proceedings of the Board of Directors and official
meetings of the Trappers Booster Club. He or she will
maintain the record of the minutes of such meetings in
an efficient manner and make them available to the
membership as requested. He or she will also maintain
the official set of the Trappers Booster Club by-laws,
insuring they are updated with those amendments that are
voted on by the Board of Directors.
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Treasurer: The treasurer shall
maintain an up-to-date membership roster for the
Trappers Booster Club. The Treasurer shall have custody
of the Trappers Booster Club funds and shall keep full
and accurate accounts of receipts and disbursements in
books belonging to the organization. He or she will also
prepare an annual statement to the membership on the
financial condition of the organization.
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The Secretary/Treasurer may be
delegated upon written authority by the President and/or
the Board of Directors on occasion to execute legal
documents on behalf of the Trappers Booster Club.
Section 3. Indemnification
Families of students participating in the
Trappers Booster Club trap shooting program shall indemnify,
to full extent authorized by the General Corporation Law of
the State of Tennessee, any person made, or threatened to be
made, a party to an action, suit or proceeding (whether
civil, criminal, administrate or investigative) by reason of
the fact that he, his testator or intestate is or was a
Board member of the Trappers Booster Club or serves or
served any other enterprise at the request of the Trappers
Booster Club.
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ARTICLE V. DUES,
REGISTRATION FEES, AND NOTICES
Section 1. Dues and Obligations
All active members shall pay dues
annually in the amounts determined by the Board of Directors
necessary for the administrative expenses of the Trappers
Booster Club and support of the trap shooting team program.
Failure to pay assessed dues annually shall be regarded as
cause for action of the Board of Directors to terminate
membership. The Board of Directors reserves the right to
determine, at the end of each shooting season, whether there
will be a refund of any unspent dues.
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ARTICLE VI. FINANCES
Section 1. Fiscal Year
The Fiscal year shall begin on the first
of November and end on the last day of October each year.
Section 2. Loans
No loan shall be contracted on behalf of
the Trappers Booster Club and no evidence of indebtedness
shall be issued in its name unless authorized by a
two-thirds majority of the active membership.
Section 3. Budget and Administration
of Funds
The Board of Directors shall be
responsible for preparing an operating budget for the
Trappers Booster Club. The budget will be presented and
approved by a simple majority vote of the general membership
during the first general meeting or a special meeting that
occurs after the first of November. The Board of directors,
being responsible for administering and controlling the
funds raised and any other funds received by the Club, shall
adhere to the approved operating budget of the Club. Funds
raised by projects that have a specific advertised purpose,
shall be deposited (and separately tracked) in the Club’s
general fund to ensure that it is disbursed for the
advertised purpose and to safeguard the integrity of the
Club. Each member of the Club shall, at the beginning of the
season, be notified of their dues (also called fees). A
schedule of payments may be established by the Board of
Directors at their discretion. As the member participates in
fundraising or receives sponsorship contributions those
funds will be deposited into the Club’s general account, but
separately tracked on behalf of that member. Sponsorship
contributions will be credited to members at the rate of 90%
with 10% going into the general fund unless designated in
whole to the general fund of the Club. Such contributions
will NOT qualify for a refund of dues (fees).
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ARTICLE VII. ADVISORY
BOARD
There shall be maintained in Advisory
Board, which may consist of Past Presidents and/or Board
Members that choose to continue working with the Trappers
Booster Club. Their services may be continued as long as
they maintain their interest in the Trapper’s Club’s work.
They may also sit with the Board of Directors and take part
in the proceedings.
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ARTICLE VIII.
AMENDMENTS
These by-laws may be amended or repealed
only at a Board of Directors meeting by a vote of two-thirds
of the Board of Directors.
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ARTICLE IX. DISSOLUTION
Section 1.
In order to dissolve the organization,
the President or Head Coach must present a resolution
recommending that the organization be dissolved to the
active membership. A proposal for dissolution my be
considered at a regular or special meeting of the active
membership only after thirty (30) days notice in writing is
given to each member in good standing. The resolution to
dissolve shall be adopted upon receiving 80% of the votes
entitled to be cast by active members present at such
regular or special meeting. This organization shall not be
dissolved while 20% of the members in good standing dissent.
Section 2.
Upon adoption of the resolution of
dissolution, this organization shall cease to conduct its
affairs, except insofar as may be necessary for the proper
completion thereof, and shall immediately cause a notice for
the proposed dissolution to be mailed to each known creditor
and shall proceed to collect its assets and apply and
distribute them as provided in the Articles of
Incorporation.
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Date first Adopted: November 15, 2005
Amended 10/4/2007 (Full board present)
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