ARLINGTON HIGH SCHOOL TRAPPERS BOOSTER CLUB, INC.
The Trappers Booster Club is to support the trap program in raising money and promoting the activities of the trap team. The trap program could not exist or function properly without parental support. The Booster Club helps prepare registration forms, maintains documentation on students, organizes and runs club meetings, maintains the team web site, communicates with parents and helps organize participation in competitive events. Numerous opportunities exist for parental involvement. Parents are urged to attend meetings, events, and to lend their support whenever possible. Meeting schedules will be announced, but generally the Booster Club will meet on the second Tuesday in October, January, March, April, and May at 6:00 PM in the Arlington High School library in addition to called meetings as necessary.
BY-LAWS
ARTICLE I NAME, PURPOSE, AND GOALS
Section 1. Name
The name of its organization shall be the Arlington High School Trappers Booster Club, Inc., hereafter referred to as the Trappers Booster Club.
Section 2. Purpose and Goals
The purpose of the Trappers Booster Club shall be to provide the financial and human resources necessary for promoting and sustaining a trap shooting program for the students whom are attending Arlington High School.
Specific goals of the Trappers Booster Club and its associated trap shooting program are to:
- Provide a safe environment where students can learn to shoot trap while emphasizing the importance of firearms safety and promoting the values of discipline, good sportsmanship, leadership, teamwork, and personal commitment.
- Facilitate the fielding of a well prepared and competitive trap team within the program through support of an experienced and committed coaching staff.
ARTICLE II MEMBERSHIP
Active members of the Trappers Booster Club shall consist of individuals interested in the purpose of the organization that have paid their organizational dues and fees within the current calendar year.
ARTICLE III ELECTIONS
Section 1. Voting members
All active members shall be voting members and shall be eligible to hold elective office.
Section 2. Elections
The Trappers Booster Club will hold an annual meeting and election each January, or as determined by the current Board of Directors to elect up to eight Directors for the upcoming year. Notice of the meeting and election shall be given at the first informational meeting of the Club at the start of the school year. Nominations may be made in writing to the current Board of Directors by any active member or from the floor of any regularly scheduled meeting of the active membership. The new board will be determined by the mutual agreement of the current Board and the Head Trap Coach.
ARTICLE IV GOVERNANCE
Section 1. Board of Directors
- The Board of Directors shall be responsible for all affairs of the Trappers Booster Club throughout the year. It shall establish all rules or regulations governing the transaction of business by the Trappers Booster Club.
- The Board of Directors shall be comprised of a maximum of eight positions. Terms shall be for one year beginning upon election in November. Board members may be re-elected.
- A quorum of the Board of Directors shall exist when two thirds of its members are present.
Section 2. Officers and Officer Duties
- The officers of the Trappers Booster Club shall consist of a President, Vice-President, Secretary, and Treasurer. The terms for the officers will coincide with their one-year term. Officers will be elected by majority vote of the Board of Directors at their first meeting of the year. Officers may succeed themselves.
- President: The President of the Club shall be the chief execute officer and shall preside at all meetings of the organization’s membership and Board of Directors. He or she shall have general and active management of the business of the Trappers Booster Club and shall see that all orders and resolutions of the Board of Directors are carried into effect. He or she shall have the power to execute all legal documents, unless the Board of Directors expressly delegates another Board Member.
- Vice-President: In absence of the President or in the event of his or her inability or refusal to act, the Vice-President shall perform the duties of the President, and so acting shall have all the powers of and be subject to the restrictions upon the President.
- Secretary: The Secretary will record the proceedings of the Board of Directors and official meetings of the Trappers Booster Club. He or she will maintain the record of the minutes of such meetings in an efficient manner and make them available to the membership as requested. He or she will also maintain the official set of the Trappers Booster Club by-laws, insuring they are updated with those amendments that are voted on by the Board of Directors.
- Treasurer: The treasurer shall maintain an up-to-date membership roster for the Trappers Booster Club. The Treasurer shall have custody of the Trappers Booster Club funds and shall keep full and accurate accounts of receipts and disbursements in books belonging to the organization. He or she will also prepare an annual statement to the membership on the financial condition of the organization.
- The Secretary/Treasurer may be delegated upon written authority by the President and/or the Board of Directors on occasion to execute legal documents on behalf of the Trappers Booster Club.
Section 2. Indemnification
Families of students participating in the Trappers Booster Club trap shooting program shall indemnify, to full extent authorized by the General Corporation Law of the State of Tennessee, any person made, or threatened to be made, a party to an action, suit or proceeding (whether civil, criminal, administrate or investigative) by reason of the fact that he, his testator or intestate is or was a Board member of the Trappers Booster Club or serves or served any other enterprise at the request of the Trappers Booster Club.
ARTICLE V. DUES, REGISTRATION FEES, AND NOTICES
Section 1. Dues and Obligations
All active members shall pay dues annually in the amounts determined by the Board of Directors necessary for the administrative expenses of the Trappers Booster Club and support of the trap shooting team program. Failure to pay assessed dues annually shall be regarded as cause for action of the Board of Directors to terminate membership. The Board of Directors reserves the right to determine, at the end of each shooting season, whether there will be a refund of any unspent dues.
ARTICLE VI. FINANCES
Section 1. Fiscal Year
The Fiscal year shall begin on the first of November and end on the last day of October each year.
Section 2. Loans
No loan shall be contracted on behalf of the Trappers Booster Club and no evidence of indebtedness shall be issued in its name unless authorized by a two-thirds majority of the active membership.
Section 3. Budget and Administration of Funds
The Board of Directors shall be responsible for preparing an operating budget for the Trappers Booster Club. The budget will be presented and approved by a simple majority vote of the general membership during the first general meeting or a special meeting that occurs after the first of November. The Board of directors, being responsible for administering and controlling the funds raised and any other funds received by the Club, shall adhere to the approved operating budget of the Club. Funds raised by projects that have a specific advertised purpose, shall be deposited (and separately tracked) in the Club’s general fund to ensure that it is disbursed for the advertised purpose and to safeguard the integrity of the Club. Each member of the Club shall, at the beginning of the season, be notified of their dues (also called fees). A schedule of payments may be established by the Board of Directors at their discretion. As the member participates in fundraising or receives sponsorship contributions those funds will be deposited into the Club’s general account, but separately tracked on behalf of that member. Sponsorship contributions will be credited to members at the rate of 90% with 10% going into the general fund unless designated in whole to the general fund of the Club. Such contributions will NOT qualify for a refund of dues (fees).
ARTICLE VII. ADVISORY BOARD
There shall be maintained in Advisory Board, which may consist of Past Presidents and/or Board Members that choose to continue working with the Trappers Booster Club. Their services may be continued as long as they maintain their interest in the Trapper’s Club’s work. They may also sit with the Board of Directors and take part in the proceedings.
ARTICLE VIII. AMENDMENTS
These by-laws may be amended or repealed only at a Board of Directors meeting by a vote of two-thirds of the Board of Directors.
ARTICLE IX. DISSOLUTION
Section 1.
In order to dissolve the organization, the President or Head Coach must present a resolution recommending that the organization be dissolved to the active membership. A proposal for dissolution my be considered at a regular or special meeting of the active membership only after thirty (30) days notice in writing is given to each member in good standing. The resolution to dissolve shall be adopted upon receiving 80% of the votes entitled to be cast by active members present at such regular or special meeting. This organization shall not be dissolved while 20% of the members in good standing dissent.
Section 2.
Upon adoption of the resolution of dissolution, this organization shall cease to conduct its affairs, except insofar as may be necessary for the proper completion thereof, and shall immediately cause a notice for the proposed dissolution to be mailed to each known creditor and shall proceed to collect its assets and apply and distribute them as provided in the Articles of Incorporation.
Date first Adopted: November 15, 2005
Amended 10/4/2007 (Full board present)
